How to Request Records From a Cardiology Doctor
Cardiologists diagnose and treat heart and cardiovascular diseases. Their records include specialized tests like EKGs, echocardiograms, stress tests, cardiac catheterization reports, and device (pacemaker/defibrillator) records.
How do I request medical records from a Cardiology doctor?
To request records from a Cardiology doctor, submit a signed written request to the provider's records department. Typical processing time is 10-21 business days. Common cardiology record types include EKG/ECG tracings, Echocardiogram reports, Stress test results. Most cardiology practices use EMR systems like epic-emr or cerner-emr, which may offer patient portal access for faster electronic delivery.
Expert Tip for Cardiology Records
Cardiology records often include large imaging files. Specify whether you need the actual images (DICOM files) or just the interpretation reports. Image files may require a CD or secure transfer and take longer to process.
Step-by-Step: Requesting Cardiology Records
- 1
Identify the correct office or department
Contact the Cardiology provider's office and ask for the medical records or health information management (HIM) department. For hospital-based cardiology providers, records may be managed by the hospital HIM department.
- 2
Submit a written records request
Submit a signed authorization form including your full name, date of birth, dates of service, and specific records you need. For cardiology, commonly requested records include: EKG/ECG tracings, Echocardiogram reports, Stress test results.
- 3
Specify the format and delivery method
Request electronic copies if available — most cardiology practices use EMR systems like epic-emr or cerner-emr. Electronic delivery is often faster and may be cheaper.
- 4
Follow up on your request
Allow 10-21 business days for processing. If you haven't heard back, follow up with the records department. Under HIPAA, providers must respond within 30 days (some states have shorter deadlines).
What Records to Expect From a Cardiology Doctor
- EKG/ECG tracings
- Echocardiogram reports
- Stress test results
- Cardiac catheterization reports
- Holter monitor reports
- Device interrogation reports
- Cardiac CT/MRI reports
- Medication management notes
EMR Systems Used by Cardiology Practices
Knowing which EMR system your cardiology provider uses can help you understand how to access your records, including patient portal options.