How to Request Records From a Orthopedic Surgery Doctor
Orthopedic surgeons treat musculoskeletal conditions including fractures, joint replacements, sports injuries, and spine disorders. Records include operative reports, imaging studies, and rehabilitation plans.
How do I request medical records from a Orthopedic Surgery doctor?
To request records from a Orthopedic Surgery doctor, submit a signed written request to the provider's records department. Typical processing time is 10-21 business days. Common orthopedic surgery record types include Operative reports, X-ray and MRI reports, Physical therapy prescriptions. Most orthopedic surgery practices use EMR systems like epic-emr or modernizing-medicine, which may offer patient portal access for faster electronic delivery.
Expert Tip for Orthopedic Surgery Records
Orthopedic records are often requested for legal cases and disability claims. Ask specifically for operative reports, implant serial numbers, and pre/post-operative imaging. Imaging may be stored in a separate PACS system.
Step-by-Step: Requesting Orthopedic Surgery Records
- 1
Identify the correct office or department
Contact the Orthopedic Surgery provider's office and ask for the medical records or health information management (HIM) department. For hospital-based orthopedic surgery providers, records may be managed by the hospital HIM department.
- 2
Submit a written records request
Submit a signed authorization form including your full name, date of birth, dates of service, and specific records you need. For orthopedic surgery, commonly requested records include: Operative reports, X-ray and MRI reports, Physical therapy prescriptions.
- 3
Specify the format and delivery method
Request electronic copies if available — most orthopedic surgery practices use EMR systems like epic-emr or modernizing-medicine. Electronic delivery is often faster and may be cheaper.
- 4
Follow up on your request
Allow 10-21 business days for processing. If you haven't heard back, follow up with the records department. Under HIPAA, providers must respond within 30 days (some states have shorter deadlines).
What Records to Expect From a Orthopedic Surgery Doctor
- Operative reports
- X-ray and MRI reports
- Physical therapy prescriptions
- Pre-operative assessments
- Post-operative notes
- Implant/device records
- Workers compensation documentation
EMR Systems Used by Orthopedic Surgery Practices
Knowing which EMR system your orthopedic surgery provider uses can help you understand how to access your records, including patient portal options.