How to Request Records From a Otolaryngology (ENT) Doctor
ENT specialists treat ear, nose, and throat conditions. Records include audiograms, sinus CT interpretations, surgical reports, and allergy testing results.
How do I request medical records from a Otolaryngology (ENT) doctor?
To request records from a Otolaryngology (ENT) doctor, submit a signed written request to the provider's records department. Typical processing time is 10-14 business days. Common otolaryngology (ent) record types include Audiograms, Sinus CT reports, Operative reports. Most otolaryngology (ent) practices use EMR systems like epic-emr or modernizing-medicine, which may offer patient portal access for faster electronic delivery.
Expert Tip for Otolaryngology (ENT) Records
ENT practices often have in-house audiometry and allergy testing. Request these results specifically as they may not be included in a standard records release. Hearing test results (audiograms) are important for disability documentation.
Step-by-Step: Requesting Otolaryngology (ENT) Records
- 1
Identify the correct office or department
Contact the Otolaryngology (ENT) provider's office and ask for the medical records or health information management (HIM) department. For hospital-based otolaryngology (ent) providers, records may be managed by the hospital HIM department.
- 2
Submit a written records request
Submit a signed authorization form including your full name, date of birth, dates of service, and specific records you need. For otolaryngology (ent), commonly requested records include: Audiograms, Sinus CT reports, Operative reports.
- 3
Specify the format and delivery method
Request electronic copies if available — most otolaryngology (ent) practices use EMR systems like epic-emr or modernizing-medicine. Electronic delivery is often faster and may be cheaper.
- 4
Follow up on your request
Allow 10-14 business days for processing. If you haven't heard back, follow up with the records department. Under HIPAA, providers must respond within 30 days (some states have shorter deadlines).
What Records to Expect From a Otolaryngology (ENT) Doctor
- Audiograms
- Sinus CT reports
- Operative reports
- Nasal endoscopy notes
- Sleep study referral results
- Allergy testing
- Voice evaluation reports
EMR Systems Used by Otolaryngology (ENT) Practices
Knowing which EMR system your otolaryngology (ent) provider uses can help you understand how to access your records, including patient portal options.