How to Request Records From a Pathology Doctor
Pathologists analyze tissue samples, blood, and other specimens to diagnose diseases. Records include biopsy reports, cytology results, and molecular/genetic testing results.
How do I request medical records from a Pathology doctor?
To request records from a Pathology doctor, submit a signed written request to the provider's records department. Typical processing time is 7-14 business days. Common pathology record types include Surgical pathology reports, Cytology reports, Autopsy reports. Most pathology practices use EMR systems like epic-emr or cerner-emr, which may offer patient portal access for faster electronic delivery.
Expert Tip for Pathology Records
Pathology records may be held by the hospital lab or an independent reference laboratory. Ask your ordering physician which lab processed your specimens. You can request slides and tissue blocks in addition to reports, though a separate form may be required.
Step-by-Step: Requesting Pathology Records
- 1
Identify the correct office or department
Contact the Pathology provider's office and ask for the medical records or health information management (HIM) department. For hospital-based pathology providers, records may be managed by the hospital HIM department.
- 2
Submit a written records request
Submit a signed authorization form including your full name, date of birth, dates of service, and specific records you need. For pathology, commonly requested records include: Surgical pathology reports, Cytology reports, Autopsy reports.
- 3
Specify the format and delivery method
Request electronic copies if available — most pathology practices use EMR systems like epic-emr or cerner-emr. Electronic delivery is often faster and may be cheaper.
- 4
Follow up on your request
Allow 7-14 business days for processing. If you haven't heard back, follow up with the records department. Under HIPAA, providers must respond within 30 days (some states have shorter deadlines).
What Records to Expect From a Pathology Doctor
- Surgical pathology reports
- Cytology reports
- Autopsy reports
- Molecular/genetic testing results
- Flow cytometry reports
- Blood bank records
EMR Systems Used by Pathology Practices
Knowing which EMR system your pathology provider uses can help you understand how to access your records, including patient portal options.