How to Request Records From a Physical Medicine & Rehabilitation Doctor
PM&R physicians (physiatrists) treat functional impairments from injuries, disabilities, and chronic conditions. Records include functional assessments, rehabilitation plans, and disability evaluations.
How do I request medical records from a Physical Medicine & Rehabilitation doctor?
To request records from a Physical Medicine & Rehabilitation doctor, submit a signed written request to the provider's records department. Typical processing time is 10-14 business days. Common physical medicine & rehabilitation record types include Functional capacity evaluations, Rehabilitation treatment plans, EMG/nerve conduction studies. Most physical medicine & rehabilitation practices use EMR systems like epic-emr or cerner-emr, which may offer patient portal access for faster electronic delivery.
Expert Tip for Physical Medicine & Rehabilitation Records
PM&R records are frequently needed for disability claims, workers compensation, and legal cases. Request functional capacity evaluations, disability assessments, and return-to-work evaluations specifically by name.
Step-by-Step: Requesting Physical Medicine & Rehabilitation Records
- 1
Identify the correct office or department
Contact the Physical Medicine & Rehabilitation provider's office and ask for the medical records or health information management (HIM) department. For hospital-based physical medicine & rehabilitation providers, records may be managed by the hospital HIM department.
- 2
Submit a written records request
Submit a signed authorization form including your full name, date of birth, dates of service, and specific records you need. For physical medicine & rehabilitation, commonly requested records include: Functional capacity evaluations, Rehabilitation treatment plans, EMG/nerve conduction studies.
- 3
Specify the format and delivery method
Request electronic copies if available — most physical medicine & rehabilitation practices use EMR systems like epic-emr or cerner-emr. Electronic delivery is often faster and may be cheaper.
- 4
Follow up on your request
Allow 10-14 business days for processing. If you haven't heard back, follow up with the records department. Under HIPAA, providers must respond within 30 days (some states have shorter deadlines).
What Records to Expect From a Physical Medicine & Rehabilitation Doctor
- Functional capacity evaluations
- Rehabilitation treatment plans
- EMG/nerve conduction studies
- Disability assessments
- Injection/procedure notes
- Progress notes
- Return-to-work evaluations
EMR Systems Used by Physical Medicine & Rehabilitation Practices
Knowing which EMR system your physical medicine & rehabilitation provider uses can help you understand how to access your records, including patient portal options.