How to Request Records From a Pulmonology Doctor
Pulmonologists treat lung and respiratory diseases. Records include pulmonary function tests, sleep studies, bronchoscopy reports, and imaging interpretations.
How do I request medical records from a Pulmonology doctor?
To request records from a Pulmonology doctor, submit a signed written request to the provider's records department. Typical processing time is 10-14 business days. Common pulmonology record types include Pulmonary function tests (PFT), Sleep study reports, Bronchoscopy reports. Most pulmonology practices use EMR systems like epic-emr or cerner-emr, which may offer patient portal access for faster electronic delivery.
Expert Tip for Pulmonology Records
Pulmonary function test (PFT) data is often stored in a separate testing system. Ask specifically for PFT results and sleep study reports. If you use supplemental oxygen, request the oxygen prescription documentation.
Step-by-Step: Requesting Pulmonology Records
- 1
Identify the correct office or department
Contact the Pulmonology provider's office and ask for the medical records or health information management (HIM) department. For hospital-based pulmonology providers, records may be managed by the hospital HIM department.
- 2
Submit a written records request
Submit a signed authorization form including your full name, date of birth, dates of service, and specific records you need. For pulmonology, commonly requested records include: Pulmonary function tests (PFT), Sleep study reports, Bronchoscopy reports.
- 3
Specify the format and delivery method
Request electronic copies if available — most pulmonology practices use EMR systems like epic-emr or cerner-emr. Electronic delivery is often faster and may be cheaper.
- 4
Follow up on your request
Allow 10-14 business days for processing. If you haven't heard back, follow up with the records department. Under HIPAA, providers must respond within 30 days (some states have shorter deadlines).
What Records to Expect From a Pulmonology Doctor
- Pulmonary function tests (PFT)
- Sleep study reports
- Bronchoscopy reports
- CT chest interpretations
- Oxygen prescription documentation
- ABG results
EMR Systems Used by Pulmonology Practices
Knowing which EMR system your pulmonology provider uses can help you understand how to access your records, including patient portal options.