How to Request Records From a Radiology Doctor
Radiologists interpret medical imaging studies. Records include imaging reports and the actual images (stored in PACS). Patients can request both interpretation reports and image files.
How do I request medical records from a Radiology doctor?
To request records from a Radiology doctor, submit a signed written request to the provider's records department. Typical processing time is 7-14 business days. Common radiology record types include X-ray reports, CT scan reports, MRI reports. Most radiology practices use EMR systems like epic-emr or cerner-emr, which may offer patient portal access for faster electronic delivery.
Expert Tip for Radiology Records
Radiology records include two components: the written report and the actual images. Specify both. Images are typically provided on a CD or via a secure viewer link. Some facilities charge separately for image copies. Prior images are important for comparison.
Step-by-Step: Requesting Radiology Records
- 1
Identify the correct office or department
Contact the Radiology provider's office and ask for the medical records or health information management (HIM) department. For hospital-based radiology providers, records may be managed by the hospital HIM department.
- 2
Submit a written records request
Submit a signed authorization form including your full name, date of birth, dates of service, and specific records you need. For radiology, commonly requested records include: X-ray reports, CT scan reports, MRI reports.
- 3
Specify the format and delivery method
Request electronic copies if available — most radiology practices use EMR systems like epic-emr or cerner-emr. Electronic delivery is often faster and may be cheaper.
- 4
Follow up on your request
Allow 7-14 business days for processing. If you haven't heard back, follow up with the records department. Under HIPAA, providers must respond within 30 days (some states have shorter deadlines).
What Records to Expect From a Radiology Doctor
- X-ray reports
- CT scan reports
- MRI reports
- Ultrasound reports
- PET scan reports
- Mammogram reports
- Actual DICOM images (on CD/portal)
EMR Systems Used by Radiology Practices
Knowing which EMR system your radiology provider uses can help you understand how to access your records, including patient portal options.