How to Get Your Medical Records from Fort Hamilton Hughes Memorial Hospital
Use this guide to plan a medical records request from Fort Hamilton Hughes Memorial Hospital in Hamilton, OH. Review the listed information and ask the provider to identify the correct records contact and confirm its current instructions before sending your request or identifying documents.
How do I get medical records from Fort Hamilton Hughes Memorial Hospital?
To get your medical records from Fort Hamilton Hughes Memorial Hospital in Hamilton, OH, ask the provider to identify the correct records contact and confirm its current request procedure before sending your request or identifying documents. Confirm expected timing directly with the provider.
Records contacts listed for Fort Hamilton Hughes Memorial Hospital
Confirm these contact details and where to send your request with the provider before sharing identifying documents. Any source review below covers only the information it names.
- Department
- Health Information Management / Medical Records
- Fax
- (937) 522-8444
- Mailing address
- Kettering Health, Release of Information Department, 1 Prestige Place, Suite 540, Miamisburg, OH 45342
Kettering names its Hamilton location as formerly Fort Hamilton Hospital. Signed patient authorizations use central Release of Information routing in Miamisburg, separate from the Hamilton campus. The records page lists office (937) 762-1200, while the Hamilton phone directory lists Medical Records (937) 762-1800; no single records phone is assigned because these official sources differ. The physician-only request number is also excluded. Follow the current operator instructions, including photo ID and any additional email consent. Calls, authenticated account access and records submissions were not tested.
Operator records instructions · Vendor Reported · Limited confidenceRecords contact review: .
How to Submit Your Request
Listed request methods — confirm with the provider
Listed Request Forms
Fees & Expected Timeline
Expected Turnaround
Confirm with the provider
The federal HIPAA Privacy Rule generally requires covered entities to act on an access request within 30 calendar days. One extension of up to 30 days is allowed when the required written notice is provided. Check applicable state requirements. This is a response rule, not a delivery estimate for this hospital or a MedicalRecords.com service guarantee.
Official Data · 45 CFR § 164.524(b)(2) · Federal timing provision reviewed by MedicalRecords Research. Provider-specific turnaround was not verified.
Copying Fees
Reasonable, cost-based fees per HIPAA
Ohio may impose additional per-page fee caps.
State law for this request: Ohio
- Response deadline
- 30 days (HIPAA)Ohio requires providers to supply your records 'within a reasonable time' but sets no number of days, so HIPAA's limit applies: 30 days, with one 30-day extension if the provider explains the delay in writing. (Ohio Rev. Code § 3701.74 (eff. Apr. 9, 2025), 45 CFR 164.524)
- Copy fees
- State fee scheduleFor a patient's own request, Ohio limits charges to reasonable, cost-based amounts allowed under federal law, with no search fee, per-page charges no higher than the state's annually adjusted caps, and a $50 maximum for electronic copies. Copies for a Social Security disability claim are free with proof the claim was filed. (Ohio Rev. Code § 3701.741 (eff. Oct. 3, 2023, H.B. 33))
State rule checked against official sources on . Information only, not legal advice.
Online records guidance
Kettering Health publishes patient portal guidance for Fort Hamilton Hughes Memorial Hospital. Follow the provider’s instructions to confirm what records and electronic delivery options are available. Account access and download features were not tested; a complete copy may require a separate records request.
View records guidanceStep-by-Step: Get Your Records from Fort Hamilton Hughes Memorial Hospital
- 1
Verify your identity
Ask Fort Hamilton Hughes Memorial Hospital which identification and visit details its records department needs before sending documents.
- 2
Prepare your records access request
Request form(s) listed for Fort Hamilton Hughes Memorial Hospital: Medical records request instructions. Ask the provider which form and verification details are needed for your access request.
- 3
Submit your records request
The directory lists these request methods for Fort Hamilton Hughes Memorial Hospital: mail, fax, email. Confirm which method the provider accepts for your request before sending your request or identifying documents. Keep a copy of your submission for your records.
- 4
Pay applicable fees
Pay any applicable copying fees. Under HIPAA, fees must be reasonable and cost-based. Ohio may set additional fee caps on per-page charges.
- 5
Receive your medical records
Confirm with Fort Hamilton Hughes Memorial Hospital when your records will be ready and how they will be delivered. Provider release timing varies; MedicalRecords.com cannot guarantee the provider's release date.
Let Us Get Your Records — $50
Skip the paperwork and phone calls. MedicalRecords.com handles the authorized request and provider follow-up on your behalf. Provider availability, completeness, fees, and release timing vary.
Order Records from Fort Hamilton Hughes Memorial HospitalRelated Resources
Fort Hamilton Hughes Memorial Hospital Overview
Full hospital profile including contact info, EMR system, and capabilities.
Order Records Online
Start your medical records request from Fort Hamilton Hughes Memorial Hospital with our secure online form.
Ohio Health Data Guide
Data breaches, patient rights, and healthcare regulations in Ohio.
Your HIPAA Rights
Understand your federal right to access your medical records and what to do if denied.