Request Your Medical Records from Roundup Memorial Healthcare
Complete guide to ordering your medical records from Roundup Memorial Healthcare in Roundup, MT. Learn about your HIPAA rights, fees, expected turnaround times, and how to submit your request.
How do I order medical records from Roundup Memorial Healthcare?
To order medical records from Roundup Memorial Healthcare in Roundup, MT, submit a signed authorization to the health information management department. The federal HIPAA Privacy Rule generally requires covered entities to act within 30 calendar days, with one limited extension; state law may be faster. Available submission methods must be confirmed with the provider. MedicalRecords.com can coordinate an authorized request, but provider timing is not guaranteed.
Your HIPAA Rights at Roundup Memorial Healthcare
Under the HIPAA Privacy Rule (45 CFR §164.524), you have the legal right to access your medical records from Roundup Memorial Healthcare. Key protections include:
- 30-day response requirement — Roundup Memorial Healthcare must respond to your request within 30 calendar days (one 30-day extension is permitted with written notice).
- Right to designated record set — You can request medical records, billing records, insurance records, and other information used to make decisions about your care.
- Electronic copies — If your records are maintained electronically, you may request an electronic copy in the format of your choice (if readily producible).
- Reasonable fees only — Providers may only charge reasonable, cost-based fees for copying. Many states cap these fees below federal limits.
- Right to file a complaint — If Roundup Memorial Healthcare fails to comply, you may file a complaint with the HHS Office for Civil Rights (OCR).
Source: U.S. Department of Health & Human Services, 45 CFR §164.524 — Access of individuals to protected health information. Last reviewed January 2026.
Health Information Management (HIM) at Roundup Memorial Healthcare
- Phone
- (406) 323-2301
Expected Turnaround
30 business days
Copying Fees
Reasonable, cost-based fees per HIPAA
Access Records Through the Patient Portal
Roundup Memorial Healthcare offers an online patient portal (MyHealthONE) where you can view recent test results, visit summaries, and other health records without filing a formal request.
Visit Patient PortalMontana Medical Records Fees & Regulations
Filing Deadline
You have 60 days to file a billing complaint in Montana.
Patient Advocate
Montana Commissioner of Securities and Insurance, Consumer Assistance — File a complaint
No Surprises Act Compliance
Montana relies on the federal No Surprises Act for surprise billing protections. The Commissioner of Securities and Insurance coordinates with CMS on enforcement.
How to Request Medical Records from Roundup Memorial Healthcare
- 1
Gather your identification
Prepare a valid government-issued photo ID and any details about your visits to Roundup Memorial Healthcare (dates of service, department, treating physician).
- 2
Complete a HIPAA authorization form
Download or request a HIPAA-compliant medical records release form from Roundup Memorial Healthcare. Fill in your personal details, specify the records you need, and sign the form.
- 3
Submit your request
Submit your signed authorization to Roundup Memorial Healthcare's Health Information Management (HIM) department by mail, fax, or in person. Keep a copy for your records.
- 4
Pay applicable fees
Pay any applicable copying fees. Under HIPAA, fees must be reasonable and cost-based. Montana may set additional fee caps.
- 5
Receive your records
Roundup Memorial Healthcare typically fulfills requests within 30 business days. HIPAA requires a response within 30 calendar days.
Ready to Request Your Records?
Skip the paperwork. Start your medical records request from Roundup Memorial Healthcare online. We prepare the authorized request and follow up; the provider controls availability and release timing.
Order Records from Roundup Memorial Healthcare