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Eyefinity OfficeMate is an integrated electronic health record (EHR) and practice management system specifically designed for the eye care industry, serving optometrists and ophthalmologists. Originally founded in 1989 as OfficeMate Software, the company was acquired by VSP Vision Care in 2006 and later merged with Eyefinity in 2013 to create a comprehensive eye care technology platform. The system combines clinical documentation through ExamWRITER EHR with practice management capabilities in OfficeMate, offering a unified solution tailored to the unique workflows of eye care practices. The platform distinguishes itself through deep integration with optical dispensing operations, including frame and lens inventory management, optical lab order processing, and vision insurance eligibility verification specific to vision plans like VSP and EyeMed. This optical retail focus sets it apart from general ophthalmology EMRs. The system offers specialty-specific templates for comprehensive eye exams, contact lens fittings, medical eye care visits, and pre/post-operative surgical documentation. Integration with diagnostic imaging devices from major ophthalmic equipment manufacturers (Topcon, Zeiss, Heidelberg) allows automated image capture and storage within patient charts. Eyefinity operates on a cloud-based SaaS deployment model, eliminating local server requirements and providing browser-based access from any device. The architecture supports both single-location practices and multi-office groups with centralized data management. The patient engagement suite includes online appointment scheduling, recall campaigns, patient education materials, and a patient portal for secure messaging and document access. The system maintains ONC 2015 Edition CEHRT certification, enabling meaningful use attestation and MIPS reporting for eligible providers. The target market spans solo optometry practices to large ophthalmology groups with optical retail operations. Market positioning emphasizes the VSP relationship, making it particularly attractive to VSP network providers who benefit from streamlined insurance processing. The system handles both medical billing (CPT codes, ICD-10) and vision plan billing, with specialized claim scrubbing for vision-specific requirements. Revenue cycle management tools include electronic remittance advice posting, aging reports, and collection workflows. Key strengths include optical-specific functionality that general EMRs lack, extensive vision insurance integrations, and ophthalmic device connectivity. The system's lineage as one of the earliest optometry practice management systems provides mature scheduling, recall, and inventory management capabilities. However, practices focused primarily on medical ophthalmology without significant optical retail operations may find alternatives better suited to complex surgical workflows. The platform's integration depth with the broader Eyefinity ecosystem (frame ordering, lab management) creates vendor lock-in that benefits high-volume dispensing practices but may limit flexibility for practices with established optical workflows.
Official site: www.eyefinity.com
Eyefinity EHR in Eyefinity Encompass (cloud-based EHR/EMR) and OfficeMate/ExamWRITER (legacy server-based practice-management and EHR product): Eyefinity Encompass public pricing: Essential starts at $340/month; Enhanced starts at $758/month; Enterprise pricing varies. The pricing page states these amounts apply to one location and one doctor for the first year of a one-year contract, exclude onboarding fees, and require EncompassPay; Essential includes EHR (iPad exam app, patient portal, exam protocols, ePrescribing), while Enhanced adds EncompassMessage, PatientNavigator, and Image Management. Encompass pricing FAQ says each doctor incurs a one-time onboarding fee and each account a one-time AMA royalty fee, but publishes no dollar amount for either; no free trial. OfficeMate/ExamWRITER: official EHR disclosure says implementation consists of a one-time license fee plus monthly support fees, but publishes no dollar amounts, billing unit, minimum, or cadence detail beyond monthly support. Therefore OfficeMate/ExamWRITER pricing is Not publicly disclosed; request a quote. The disclosure likewise says Encompass EHR monthly support fees apply, and that e-prescribing and secure messaging require one-time setup plus monthly support fees, but gives no amounts. Pricing research supplied to MedicalRecords.com, with linked sources, billing terms, and limitations. Add-on, implementation, API, and historical amounts are not interchangeable with a current EHR subscription price. Confirm a written quote for your configuration. Ask the provider to confirm current pricing and terms for your practice.
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